Basic Scrum Board setup

GoRetro Team
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The common columns on most Scrum Boards are TO-DO, ON GOING, TO BE TESTED, DONE. They can be adapted and changed to meet the demands of a team.

Firstly, the most important Product Backlog Items (if not all of them) are created and brought in for the Sprint Planning Meeting. Secondly, once the team has picked up PBIs for the incoming sprint, the items are broken down into tasks. After the meeting, PBIs are ordered on the Scrum Board by importance (highest to lowest). The team should work on the most important item first and not move on until it gets done. Once completed, the card will move from the left to the right so that it sits in the “DONE” column. Unexpected tasks are added to an "UNPLANNED ITEMS" column where they’ll be acknowledged when the Burndown Chart is created. Future PBIs stay visible in a "NEXT" column so that if all items are completed during the sprint the team picks up this card ‘next’.

This setup allows us to visually catch problems, for example:

  • Stagnant tasks (cards not moving to the next column)
  • Team not focusing on top-priority items/picking up items in the wrong order
  • Having too much work in progress at any one time, meaning nothing gets done
  • Any/which unplanned items that are killing the sprint

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