Agile Planning is What your Projects need

Ruth Hadari
Ruth Hadari
Agile Advocate, Engineering Ops Expert
Posted on
Oct 5, 2022
Updated on
Apr 17, 2023
Table of Content

In the Agile methodology, planning is an ongoing, collaborative process that occurs throughout the project. This can be a challenge for some business owners who are used to a more traditional waterfall development methodology

In this blog post, we will discuss how to plan your projects in an Agile way so that you can reap the benefits of this popular methodology!

What Is Agile Planning?

Agile planning is an iterative approach to planning that is commonly used in software development. Agile planning aims to break down a large project into smaller, more manageable pieces that can be completed in a shorter time frame. 

Agile planning typically begins with a high-level overview of the project, which is then broken down into smaller tasks. These tasks are then prioritized and assigned to specific team members. 

As each task is completed, it is reviewed and fed back into the planning process to ensure that the overall project remains on track. Agile planning is an effective way to manage complex projects and ensure that they are delivered on time and within budget.

Agile planning is based on the Agile Manifesto, which was created in 2001 by a group of software developers. The Agile Manifesto outlines four key values: individuals and interactions over processes and tools, working software over comprehensive documentation, customer collaboration over contract negotiation, and responding to change over following a plan. 

Agile planning focuses on delivering value to the customer through small, frequent releases of working software. 

Agile planning also emphasizes close collaboration between the customer and the development team, as well as a flexible approach to changes in requirements. In addition, Agile planning includes a number of specific practices, such as iterative development, continuous integration, test-driven development, and Agile estimation

Agile estimation is a technique that uses relative sizing to estimate the effort required to complete a given task. Agile estimation is often used in conjunction with other Agile practices, such as iterative development and continuous integration. 

Test-driven development is another Agile practice that helps ensure that code meets the requirements of the customer. Test-driven development involves writing tests for new features before writing the code for those features. 

This helps ensure that the code meets the customer's expectations and avoids potential delays caused by mismatched expectations. Continuous integration is another key practice of Agile planning. Continuous integration involves making small changes to the code base frequently and then testing and integrating those changes into the main code base on a regular basis.

This helps avoid problems caused by complex dependencies between different parts of the code base. Finally, Agile planning also includes a focus on team collaboration

This includes practices such as pair programming, in which two developers work together on the same task, and collective ownership, in which all members of the team are responsible for the quality of the code base. 

Agile planning has proven to be an effective approach to project management and software development, and it is quickly becoming the standard approach for many organizations.

Agile Project Planning vs. Traditional Project Planning

Agile project planning is an iterative and Agile approach to planning and managing projects. In Agile, Scrum Team members collaborate closely to break the project into small pieces, or iterations, that can be completed quickly and deliver value to the customer early and often. 

Agile teams prioritize customer requirements and work on the most important features first. Agile planning is highly adaptable and helps Scrum Teams respond quickly to change.

Traditional project planning is a more formal approach to planning and managing projects. In traditional project management, the project manager creates a detailed plan that includes all the steps necessary to complete the project. 

The project manager then assigns tasks to team members and monitors their progress. Traditional project management is more focused on delivering the project on time and within budget. While Agile planning is more flexible and adaptable, traditional project planning may be more suitable for large, complex projects.

What Benefits Does Agile Planning Have?

Agile planning is a process that helps organizations to be more flexible and adaptable in their decision-making. Unlike traditional methods of planning, Agile planning focuses on short-term goals and objectives that can be quickly adapted as circumstances change. This approach has several benefits, including the following: 

  1. Agile planning helps organizations respond quickly to changes in the marketplace or in their industry. By focusing on short-term goals, organizations can make adjustments to their plans as needed rather than being locked into a long-term strategy that may no longer be relevant. 
  2. Improved team morale is another benefit of Agile planning. Agile methods emphasize collaboration and communication among team members, which can help create a more positive and productive work environment. In addition, Agile planning often leads to shorter project timelines and faster turnaround times, which can boost employee satisfaction.
  3. Agile planning also promotes transparency and collaboration within an organization. The process of setting short-term goals and objectives requires input from different departments and levels of management, which can help improve communication and collaboration across the organization. 
  4. Agile planning leads to improved project predictability. By breaking projects down into small pieces and setting regular checkpoints, Agile teams can more accurately estimate how long each task will take to complete. This makes it easier to identify potential problems early on and course-correct as needed.
  5. Agile planning helps to reduce risks by allowing projects to be adaptable. If something goes wrong, an Agile team can quickly pivot to a new plan without derailing the entire project.
  6. Agile planning can also improve the relevance of metrics used to assess project success. Agile methods often focus on deliverables that are most relevant to customers rather than purely on measures such as budget or schedule. As a result, Agile-based projects are often associated with improved customer satisfaction and business value.
  7. Another benefit of Agile planning is continuous improvement. Agile planning is typically iterative, incorporating feedback from team members and customers into future plans. This feedback-based approach can help organizations identify areas for improvement and progress towards their goals.
  8. Finally, Agile planning can help to reduce costs. By its nature, the Agile planning process is lean and efficient, without the need for extensive documentation or approval from upper management. This can help organizations save time and money in the long run. 

Overall, Agile planning has many benefits that make it an attractive option for organizations looking to be more flexible and adaptable. Agile Planning provides a framework for companies to make decisions quickly, efficiently, and collaboratively in today's ever-changing business landscape.

Why Planning Still Matters A Lot in Agile Methodology

There are many benefits to Agile planning. It helps Agile teams identify and scope their work, prioritize their backlog, and estimate their capacity. Agile planning also helps Agile teams track their progress, identify risks and dependencies, and make adjustments to their plans as needed. 

Despite the benefits of Agile planning, some Agile teams choose not to do it. There are a few reasons why this may be the case. First, some Agile teams believe that Agile is about "being agile" and that planning slows them down. Second, some Agile teams don't have the time or resources to do proper planning. And third, some Agile teams simply don't understand the value of planning using the Agile methodology. 

Planning may not be required every single time. As a result, teams need to be mindful of why they are doing it and whether or not it makes sense for their team. But most Agile Scrum Masters or Product Owners will at least want to develop high-level plans for releases and Sprints. 

Having at least some level of planning can help ensure that an adequate amount of work is getting made each Sprint and that features are being delivered in a timely manner. All in all, while there are some drawbacks to Agile planning, the benefits far outweigh them for most teams—especially considering how important planning can be to deriving value from the Agile methodology.

Levels of Agile Planning


The first level in Agile planning is to develop a clear vision for the product. This vision should be concise and achievable, and it should be developed in collaboration with all stakeholders.


Once the vision has been established, the next level is creating a roadmap. This roadmap will outline the steps that need to be taken to achieve the project's goals. 


After creating the roadmap, it's time to start thinking about releases. In Agile planning, a release is a set of features that are delivered together. Releases are typically planned several sprints in advance and should be based on customer feedback. 


Iterations are the heart of Agile planning. A Sprint is a fixed-length iteration in which teams work to complete a set of predetermined tasks. At the end of each Sprint, teams review their progress and plan for the next Sprint. Sprints typically last one to four weeks. 

Daily Stand-Ups

The final step in Agile planning is to hold daily stand-ups. During these stand-ups, teams review their progress from the previous day and plan for the coming day. Stand-ups help ensure that everyone is aware of what needs to be done and that there are no surprises. 

How to Perform High-Level Agile Planning

The main goal of Agile planning is to help teams better respond to change by providing them with a framework for making decisions and adapting to new circumstances on the fly. 

Agile planning involves four main steps: 

  • Defining the backlog 
  • Sprint planning 
  • Estimation 
  • Prioritization 

The first step in Agile planning is to define the product backlog, which is a list of all the features and tasks that need to be completed in order to build the final product. Once the backlog has been defined, the team can start planning the Sprint. 

Sprint planning is a meeting where the team decides which items from the backlog they will commit to completing during the upcoming Sprint (a short-term period of time, typically 2-4 weeks). 

Sprint planning is the second phase of Agile planning. With a good Sprint planning guide, teams will be able to determine which tasks need to be completed to achieve the goal set in release planning. This level of detail ensures that everyone on the team knows what needs to be done and when it needs to be done. 

Daily stand-ups are brief meetings held every day during which each team member reports on their progress from the previous day and sets goals for the current day. These short meetings keep everyone on track and help identify any problems early on. 

After the team has decided what they will work on during the Sprint, they need to estimate how long each task will take to complete. There are many different Agile estimation techniques that can be used, but one of the most popular is called Agile planning poker

Agile planning poker is a game where each team member simultaneously estimates the size of a task using playing cards with numerical values. The team then discusses their estimates and comes to a consensus on how long the task will take. 

The last step in Agile planning is prioritization, which helps ensure that the most important tasks are completed first. To prioritize tasks, the team uses a technique called relative weighting. 

Relative weighting involves assigning a numerical value to each task based on its importance. The team then ranks the tasks from highest to lowest value and uses this ranking to determine which tasks should be completed first. 


Agile planning is a popular and efficient way to manage projects. It has many benefits, including the ability to be flexible and respond to changes quickly. High-level Agile planning can be performed by breaking down the project into manageable chunks and then estimating how much time each chunk will take. 

This process allows for quick adjustments when needed so that the project can stay on track. If you are interested in learning more about Agile planning or need help getting started with your own project, please contact us at GoRetro. We would be happy to assist you!

About the author

Ruth Hadari
Agile Advocate, Engineering Ops Expert

Highly experienced in leading multi-organizational teams, groups, in-shore as well as off-shore. The go-to person who is able to simplify the complex. An agile advocate, experienced in all common methodologies. Responsible for the entire software development lifecycle process from development, QA, DevOps, Automation to delivery including overall planning, direction, coordination, execution, implementation, control and completion. Drives execution, and communicates on status, risks, metrics, risk-mitigation and processes across R&D.

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