Agile Reporting: How to Streamline Data Collection and Reporting for Your Team

Ruth Hadari
Ruth Hadari
Agile Advocate, Engineering Ops Expert
Posted on
Aug 30, 2022
Updated on
Mar 24, 2023
Table of Content

Does it feel like you spend too much time gathering and preparing report data? Are your Scrum teams' iterations constantly being held up due to a lack of timely information? If so, agile reporting may be the solution for you. 

Agile reporting is a method of preparing and delivering reports that allow for greater flexibility and responsiveness to change. This article will explore the basics of agile reporting and how it can help improve your workflow.

What is Agile Reporting?

Agile reporting is a type of reporting that helps teams keep track of their agile metrics and communicate more effectively. As anyone who has tried to measure anything can attest to, it is important to choose the right metric(s). The wrong metric can cause problems, from wasted effort to false positives. 

When it comes to measuring a scrum team's performance, a few key metrics should be considered. Cycle time is an important metric for tracking the progress of the team. Cycle time is the time it takes for the team to complete a task from start to finish. 

There are a few ways to measure cycle time, but all of them involve tracking the time from when a task is started to when it's finished. Cycle time can be measured in minutes, hours, or days, depending on the length of the project. 

You can also use Jira and GoRetro to measure Cycle time. For more information on this, check out our post on Measuring Cycle time in Jira vs. GoRetro.

The key features of agile reporting are its flexibility and adaptability. Because agile reporting is based on continuous improvement, it constantly evolves to meet its users' needs. Agile reports are often more accurate and up-to-date than traditional ones. 

Furthermore, agile reporting provides greater transparency, which can help build trust within a team as well as keep everyone on the same page. Agile reporting can help teams to identify and solve problems more quickly. As a result, it is an essential tool for any team that wants to improve its communication and collaboration.

Why is Using Agile Reports Important?

Agile reporting is a flexible way to track progress on a project. It is based on constant feedback, which means that reports are generated frequently and adjusted based on new information; of which there is almost always new information given during projects. This approach can benefit project managers and team members, allowing for better communication and transparency. 

Agile reporting is a vital part of any project management strategy. Agile reporting is crucial for many reasons, one of which is that it enables project managers to inform others who aren't participating in the project of its progress. 

If your company routinely completes projects for stakeholders, an agile report is a great way to keep everyone in the loop on the project's status. Consequently, we were able to strengthen our lines of communication with our stakeholders and between our team members.

It helps to provide visibility and clarity into the progress of a project, as well as identifying the areas where changes need to be made. Agile reports track milestones, budget, resources, and other vital factors. They can also be used to review the impact of changes on the project timeline.

By using agile reports, project managers can ensure that their projects are on track and using resources as efficiently as possible. Finally, they can help reduce the risk of project delays by providing early warning signs of potential problems.

In short, agile reporting is an essential tool for any project manager who wants to deliver successful projects. They help keep the project on the right track by providing real-time data and information about its progress.

How Do You Make an Agile Report?

Agile reporting is about capturing the right metrics to help a scrum team measure their progress and identify areas for improvement. You can use GoRetro’s Sprint Summary feature to produce all the metrics you need for a Scrum team.

There is no one-size-fits-all template for an Agile Report, but there are some common elements that should be included. The report should generally start with a summary of the team's progress during the sprint. 

The report should identify the initiative's goal and how it will be measured. The report should include input from all stakeholders, including developers, project managers, and product owners. This can be followed by a list of upcoming work items and open issues. The report should contain valuable information for making decisions about the project going forward.

An Agile Report can be created using various tools, but it is important to choose a tool that allows all stakeholders to access and update the report as needed easily. One option is to use a spreadsheet or word processing program to create the report template. 

Another option is to use a dedicated agile project management tool such as Jira to create an Agile Report. Whichever tool you choose, ensure everyone on the team knows how to use it and where to find the latest version of the Agile Report.

Examples of Agile Reporting

There are many examples of an agile report, but some common examples include product backlog, burndown chart, status timeline, and velocity chart.

Product Backlog

The product backlog is a properly ordered list of all the work that needs to be done on a project. It is a live document that is always being updated as new information arises. 

A product backlog is an important tool for agile reporting because it helps to ensure that the most critical work is always getting done first. 

Reporting teams rely on the product backlog to prioritize their work and track progress. The product backlog is also a valuable communications tool, helping to keep everyone on the same page and ensuring everyone is aware of the latest changes. 

Without a product backlog, it would be difficult to accurately report progress or make informed decisions about what work should be done next.

Burndown Chart

A burn down chart is a reporting tool used in agile software development. The graph shows the total amount of work to be done and the amount of work completed over time.

A burn down chart is a valuable tool for agile teams because it provides visibility into the progress of a project. 

It can help identify issues early on and make course corrections as needed. Additionally, the burn down chart can identify trends and patterns over time.

If you're using a burndown chart for agile reporting, there are a few things to keep in mind. First, ensure you're tracking the right metrics. You can use GoRetro’s Sprint Summary feature to produce all the metrics you need for a Scrum team. 

Second, update the chart regularly so it remains accurate. And finally, don't hesitate to change your process if you see that the chart isn't providing the information you need.

Status Timeline

In agile reporting, the status timeline provides a high-level overview of the project's progress. It shows the number of work that has been completed, how much is remaining, and what tasks are currently being worked on.

It is important to be clear and concise when presenting the status timeline. Explain what each timeline element represents and provide an overview of the project's current status. Doing so will help to ensure that everyone is on the same page and that there are no misunderstandings about the project's progress.

Velocity Chart

The velocity chart in agile reporting is a versatile tool that can be used to track the progress of a project and identify areas where improvements can be made. The velocity is calculated by dividing the number of completed tasks by the number of days in the sprint. 

This information can gauge the team's productivity, identify bottlenecks, and adjust the sprint schedule accordingly. In addition, the velocity graph can also be used to monitor individual team member's performance. 

By tracking the amount of work each team member completes over time, it is possible to identify which individuals are consistently meeting their sprint goals and which are falling behind. This information can provide coaching and support to those who may need it. 

Ultimately, the velocity graph is a valuable tool that can help agile teams to deliver projects on time and within budget.

How can GoRetro Help?

Agile reporting is a flexible way to track progress on a project. It is based on constant feedback, which means that reports are generated frequently and adjusted based on new information. 

This approach can benefit project managers and team members, allowing for better communication and transparency. GoRetro can help with providing information about Agile reporting and agile metrics.

 In addition, GoRetro offers retrospective templates and tools that make Agile reporting faster and easier. As a result, it can be a valuable resource for those who want to use agile reporting on their next project.

About the author

Ruth Hadari
Agile Advocate, Engineering Ops Expert

Highly experienced in leading multi-organizational teams, groups, in-shore as well as off-shore. The go-to person who is able to simplify the complex. An agile advocate, experienced in all common methodologies. Responsible for the entire software development lifecycle process from development, QA, DevOps, Automation to delivery including overall planning, direction, coordination, execution, implementation, control and completion. Drives execution, and communicates on status, risks, metrics, risk-mitigation and processes across R&D.

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