How to Choose the Best Sprint Planning Tool for Your Team

Ruth Hadari
Ruth Hadari
Agile Advocate, Engineering Ops Expert
Posted on
Mar 6, 2023
Updated on
Mar 6, 2023
Table of Content

Choosing the right Sprint planning tool for your team is a vital step in ensuring successful execution of Agile projects. The right Sprint planning tool can help teams stay organized, track progress and timelines, and even streamline communication between team members. 

With so many available options, it can be difficult to decide which Sprint planning tool best meets the needs of your team. This Sprint planning guide will provide you with an overview of the types of Sprint planning tools available, as well as tips and best practices for selecting the right one for your project. 

We'll also discuss how to ensure successful implementation of your chosen tool. By taking the time to research and compare options, you'll be able to find a solution that helps you achieve the goals of your project. 

With the right Sprint planning tool in place, you'll be able to maximize efficiency and ensure a successful outcome for your team. 

What Are Sprint Planning Tools?

Sprint planning tools are essential for agile teams to stay on top of their projects and ensure the successful completion of tasks. By providing a digital platform for collaboration, these tools help project managers gain visibility into progress while allowing them to adjust resources according to Sprints as needed. 

They make it easy to plan, organize, and track Sprints and related tasks throughout the entire project cycle. Additionally, most good Sprint planning tools come with advanced analytics capabilities that provide further insight into team performance. 

This helps managers understand where improvements can be made and how best to allocate resources in order to optimize results. Ultimately, choosing an effective Sprint planning tool is key for any Agile team looking to optimize their workflow and improve outcomes. 

Why Do Teams Use Sprint Planning Tools?

Sprint planning tools are used to boost the effectiveness and efficiency of teams for various projects, including software development and IT operations. Here are a few reasons why teams use Sprint planning tools: 

  • To streamline the process of creating tasks, assigning resources, tracking progress, and completing goals within a predetermined timeline
  • To ensure collaboration between team members with centralized document sharing and task management so everyone is on the same page 
  • To reduce time spent on administrative duties such as scheduling meetings, writing reports, and analyzing data by automating those processes
  • To increase visibility into project status with real-time dashboards that provide an overview of who is working on what task at any given time
  • To enhance communication within and between teams with features such as instant messaging, in-app notifications, and comment threads to everyone can stay informed about project updates
  • To gain actionable insights from reports and analytics that provide valuable insights into how projects are progressing and what areas need improvement
  • To save time by eliminating the need for manual data entry through integration with external data sources such as programming languages, databases, and third-party APIs 
  • To improve team effectiveness by centralizing tasks across departments and providing a birds-eye view of progress on all levels of a project at any given time 
  • To enhance team morale by providing a platform to celebrate successes and recognize individual contributions 

Ultimately, the right Sprint planning tool will help teams stay organized and efficient while keeping everyone in the loop when it comes to project status. By taking into account the above factors, you can find a tool that best suits your team's needs.

What Goes Into The Decision Of Choosing A Sprint Planning Tool?

Knowing what Sprint planning you should use is hard. When choosing the best Sprint planning tool for your team, there are several criteria to consider:

Dashboard Options

Dashboards are the first thing you'll see when you open a Sprint planning tool, so it's important to make sure that your dashboard gives you quick access to all of the information and functions you need for the course of the project. 

Look for tools that enable you to customize dashboards with data from multiple sources, including other tools in your stack. This allows you to get an instant snapshot into project status and progress. 


It's essential for any software used by teams to have an intuitive user experience (UX). When evaluating different options, focus on those that allow team members to quickly learn how to use them without having a steep learning curve or long onboarding process. Choose tools that are designed to be user-friendly and easy to navigate. 


Many teams have a budget for their project planning tools, so it's important to look for the best value for your money when evaluating different options. 

Some providers offer free versions with limited features, while others provide scaled pricing plans that allow you to select the features you need without paying for ones you don't. Make sure to compare prices of different options to ensure that you're getting the most bang for your buck. 

Collaboration Features

Since Sprints are inherently collaborative projects, make sure that any tool you choose has features built in to help teams stay connected and organized throughout the course of a Sprint. 

Look for tools that enable teams to easily share documents and project plans, give feedback on tasks, assign tasks to teammates, and track progress along the way. 

Customer Support

When working with any piece of software, it's important to have access to customer support in case you run into challenges or need assistance with setup and configuration. Look for tools that offer around-the-clock support so that you can get help when you need it. 

Additionally, check for resources like online tutorials, help centers, and user forums where you can find answers to common questions quickly. 


Before committing to a Sprint planning tool for your team's project management needs, take the time to read reviews from customers who have already used the product. 

This can provide valuable insight into the features and functionality that the tool offers, as well as any potential drawbacks. Look for tools that have ratings of at least four out of five stars to ensure you're selecting a reliable option. 

After deep consideration of these criteria, the next step is actually picking a Sprint planning tool, and here are some recommended options:


Choosing the right Sprint planning tool for your team can be daunting; there are so many things to consider when selecting the perfect solution. However, with a few best practices in mind, you can make an informed and educated decision that will benefit you and your team in the long run. 

Start by understanding some Sprint planning best practices such as creating a planning committee, refining the backlog, etc.

Comparing different products on the market to find one that fits those needs, and don't forget user feedback! Once you have all of this information at hand, it will be much easier to make the final decision on which Sprint planning tool is best for your team. 

GoRetro provides a comprehensive Sprint planning solution that gives your team the tools they need to collaborate effectively and get the job done. With its intuitive user interface, powerful features, and unbeatable support system, GoRetro ensures that you make an informed decision when selecting the best Sprint planning tool for your team. 

Whether you’re looking for a lightweight solution or an enterprise-grade platform, GoRetro has something for everyone. With careful consideration and research into each product, you can ensure that you're selecting the best option for your team and setting yourself up for success in the future.

About the author

Ruth Hadari
Agile Advocate, Engineering Ops Expert

Highly experienced in leading multi-organizational teams, groups, in-shore as well as off-shore. The go-to person who is able to simplify the complex. An agile advocate, experienced in all common methodologies. Responsible for the entire software development lifecycle process from development, QA, DevOps, Automation to delivery including overall planning, direction, coordination, execution, implementation, control and completion. Drives execution, and communicates on status, risks, metrics, risk-mitigation and processes across R&D.

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